CALL TO ORDER: 6:03 PM
BOARD MEMBERS PRESENT:
BRYAN LOOPER, CHUCK ALLEN, MIKE DALLAM, MIKE PREUIT & LINDA
BOARD MEMBERS ABSENT:
JOJO ALLEN, SHERRY DALLAM & CATHERINE LOOPER
APPROVAL OF AGENDA:
Approved as submitted – Motion by Bryan, seconded by Mike D
Vote – 5/O
PUBLIC INPUT: None
Approved Minutes from 3/11,& 4/15,2020- Motion by Mike Dallam,
seconded by Bryan
Vote – 5/O
P/L & Balance Sheet presented
Bills to pay: Zoom $32.04 ( 2 charges)
Checks Unlimited $33.86 (Wetland Acct)
State Farm lnsurance $1088.00
Graham Smith $1010.50 (4/1- 4/30)
Motion to pay bills made by Bryan, seconded by Mike p. Vote 5/0
BUDGET DISCUSSION FOR 2020-2021,
Bryan explained his reason for his budget ideas. We looked at $50, $55 and $65
dues for next year. After going over the operating expenses, ie; lnsurance,
Maintenance of entry sign, office supplies, postage, Internet web page fee, HOA
registration fee, Annual Meeting space rental/refreshments, Legal fees, Wetland
maintenance contingency, online HOA payment option, fire hydrants
maintenance, survey of wetland/greenbelt and the possibility of paying back a
percentage of dues, it was discussed and will be finalized at the annual meeting.
Annual Meeting is scheduled for 9/12 at the Fairgrounds building 6pm. Bryan
has reserved the room already but if COVID is still in affect we may have to hold
another way. Discussed keeping refreshments simpler this year.
Quorum maybe hard to get this year with so many more paying. We still a few
who are not paying even with the new agreement. We have 15 who signed and
paid, 3 who signed but have not paid, 2 who did not sign but paid and 2 who did
neither sign or pay. As of 7/8 we have 57 proxies turned in.
We have 3 seats on the board up for re-election – Chuck AIlen, Linda Lattin &
ARC has 3 seats open also – Tom Halligan, Doug carlson & Bruce wamsley
Chuck, Michael & Linda are not running for re-election. 2 people have expressed
an interest in being on the board.
JoJo Allen ask if the board would be willing to do a donation to WAP (WildFire
Adaption Program) for firewise. Bryan asked what we could show for it. Not sure
if we can legally do a donation from a non-profit association to another nonprofit.
She talked about the need to find the fire hydrants and make sure they are
marked and accessible. PAWSD is responsibre for these.
JoJo does an annual report to Firewise for work done in the neighborhood to
show how we are helping with fire prevention. Turning in your time for doing
those things to her helps get monies from Firewise. You can email her or call to
give her your time worked.
The county has blue/white signs for $25.00 to put on your property that are
visible at night for fire/EMS to find your house. tt is encouraged to do.
Talked about placing a dumpster for a clean up week in the subdivision but
decided it wasn’t feasible.
The settlement proposal is done and now we need to figure next steps. We will
discuss at the annual meeting how to proceed.
It has been brought to the boards attention that Jason Appleton is adding a deck
to his shed. Linda will write him a letter reminding him about the process of going
to ARC before building.
Adjournment at 8:15 pm
Next Meeting is Annual Meeting 9/12/2O2O