November Board Meeting Minutes : 2017


Thursday, November 16, 2017 at the Serkes’ Residence

President, Keith Serkes, opened the meeting at 6:12 p.m. Board members
present: Keith Serkes, Nan Serkes, Linda Lattin. Board members absent:
Sandy Nelson. Guests present: Mike Dallam, Bryan Looper, Chuck Allen, Jojo

Secretary, Nan reported that the minutes from the annual meeting, which was held on September 9, 2017, had already been reviewed and approved by the Board via e-mail communication. Those minutes are posted on the Holiday
Acres website,

Treasurer, Nan distributed financial reports for the period through October
2017. She pointed out that the Accounts Receivables (A/R) balance is more
than $28,000. The most recent A/R Aging Summary was also distributed. The
Board discussed the possibility of sending a letter to those with outstanding
balances informing them of amounts due, but, with 74 accounts currently in
arrears, an individual letter would be labor intensive. The Board also
discussed contacting an attorney for advice on how to collect these
outstanding amounts. This discussion was tabled for the new Board, which
will be seated January 1, 2018.

There were two questions about the A/R Aging Summary. (1) The property
owner who allows the HAPOA to use his outside electrical outlet for the
entrance sign was listed on the A/R Aging Summary. His annual dues are
waived for the use of the outlet. (2) A property owner who is not assessed
dues according to a legal settlement several years ago was listed on the A/R
Aging Summary. Linda said she spoke to the property owner in question and
she believes that some of her lots are properly assessed. Nan Serkes will talk
to the HAPOA accountant about these two issues.

Linda/Nan moved to accept the financial reports as written. Motion passed.

Architectural Review Committee: There are currently no new ARC
construction projects to review.

Unfinished Business:
Proposed budget: Nan presented the proposed 2018 budget that was made
available to property owners at the annual meeting. Linda/Nan moved to
approve the proposed budget. Motion passed.
Short-term rentals/storage containers: Nan present a draft letter to
property owners that addresses the issue of short-term rentals and storage
containers on property. These issues were raised at the annual meeting and a
request was made that the Board address them. The Board reviewed the
letter and suggested some changes be made. Nan revised the letter and sent
it to Board members via e-mail for review and approval. The letter will be
mailed out before the end of December 2017.
“Tiny” house: At the annual meeting, the ARC informed the Board that a
property owner had constructed a “tiny” house (less than the required 600 sq
ft) without prior approval from the ARC/Board. It was requested that the
Board address this issue with the property owner. The Board discussed the
issue and agreed to send a letter to the property owner in question. Nan will
draft a letter and send it to the Board via e-mail for review/approval.

New Business:
Bank Accounts: Because a new Board will be seated on January 1, 2018, the
signatories on the HAPOA account must be changed. Keith Serkes, Nan
Serkes and Cathy Justus must be removed and two or more members of the
new Board: Linda Lattin, Sandy Nelson, Mike Dallam, Bryan Looper and
Chuck Allen must be added. Keith spoke with the Bank of the San Juans,
where the HAPOA accounts are, and got the necessary paperwork to make
the changes. There are currently three accounts: Wetlands Project, Legal
Reserve Fund, and HAPOA’s Operating Fund. The HAPOA Accountant, Trish
McInelly-Burkholder, will remain as signatory on the accounts.
New Board Member: Chuck Allen volunteered to fill the vacant seat on the
Board. Linda/Nan moved to appoint Chuck Allen to the vacant seat. Motion
Legal registration: Linda asked for the Colorado Common Interest
Ownership Act (CCIOA) registration number for HAPOA. Nan will ask the
HAPOA Accountant for the information.

Next Meeting: The next meeting of the HAPOA will be held on Tuesday,
January 9, 2018 at 6:00 p.m. at the Looper residence, 188 Coyote Ct.

Motion to Adjourn: Linda/Nan moved to adjourn the meeting at 6:58 p.m.
Motion passed.

Respectfully submitted:
Nan Serkes, Secretary

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